PDF-to-Digital Process: Automated Data Processing of All Structured PDF Documents

Companies process a wide range of PDF documents every day - from purchase orders and delivery notes to invoices. PDF-to-Digital enables seamless digitization of all structured PDF documents and integrates them directly into ERP systems or other business applications.

Key Components of PDF-to-Digital:

1. The Process from the Customer’s Perspective:

A typical PDF-to-Digital scenario looks like this: A B2B partner (customer or supplier) sends purchase orders, delivery notes, invoices, or other documents in PDF format. These are automatically received, processed, and forwarded by the PDF-to-Digital service in a digital, application-specific format. The visualization illustrates the process flow.

2. The Technical Process:

The technical workflow in the background is divided into four main steps:

• Recognition: The aurebus service receives PDF documents, e.g. sent via email by customers or suppliers. Both structured and unstructured documents are automatically detected and classified.
• Data Extraction: Using individual “fingerprints” for each document layout, the relevant content is extracted. These fingerprints are templates specifically tailored to the layouts of the PDF documents.
• Transformation: The extracted data is converted into the digital formats you require. Whether IDoc, XML, JSON, or other formats – the solution is flexible and allows integration into any system landscape.
• Integration: The generated data is securely transferred to your target systems, whether an ERP system or another business application. SSL-encrypted connections ensure safe and error-free transmission.

Benefits of PDF-to-Digital:

Increased Efficiency and Error Reduction:

Full automation of the process saves valuable time and eliminates manual sources of error.

Cost Reduction Through Automation:

Automation leads to significant cost savings, as manual data entry is no longer necessary and processes are accelerated.

Scalability and Flexibility:

The solution grows with your business. Whether you process 200 or 20,000 PDF documents per month – PDF-to-Digital adapts flexibly to your needs.

Available Expertise and Best Practices:

With over 20 years of experience in EDI and system integration, aurebus supports you from the initial parameter gathering through implementation to go-live and hypercare support.

Summary of Key Takeaways:

• PDF-to-Digital fully automates and optimizes the processing of your PDF business documents.
• The process offers seamless integration into your existing system landscape.
• aurebus ensures that your master data is maintained at the highest quality through standardized processes.
• Scalable and flexible solutions – regardless of the volume of your PDF transactions.